HRPro Human Resource Management System (HRMS)

HRPro is an easy-to-use, integrated, flexible, fully featured Payroll and Human Resource Information System suitable for most companies in Hong Kong with general expectations. HRPro is compliant to local needs and practices so it is the easiest way to replace manual processes.

HRPro make payroll, auto-pay and tax-return processing an automated, predictable and timely process with flexible and powerful functionalities that allows you to operate more effective, smarter, and more accuracy.

General Features

  • Familiar Outlook Style User Interface.
  • Multilingual Input/Display Support - English, Traditional/Simplified Chinese.
  • Highly Reliable Database Engine – Microsoft SQL Server.
  • Multi-user access capability.
  • Sensitive data is encrypted provide tighter security restrictions that even the IT Personnel cannot decrypt.
  • HRPro Reminder can remind you any important events, so you will never miss any steps in your payroll cycle.
  • Many standard reports, listings, statements, reminders, letters are ready to use. All documents can be previewed, printed and exported to Excel, PDF or text files.
  • Add any attachments to records.
  • Full access rights control – Employee Group, User, Group, Company Level.
  • Multiple cost centre support.
  • EXCEL Reporting
  • On Screen Grouping
  • Microsoft Office Integration
  • Built-in backup & restore.
  • Integrated with general ledger module of any accounting software system.
  • Customization Service is available to suit your company particular policy.

Employee Profile
  • Employee information, human resources data and detail payroll records of the employees are kept in the system.
  • Personal details such as contact information, spouse information, salary information, bank account, emergency contact can be recorded and printed out as personal profile.
  • The attachment feature let you scan all necessary documents into the employee profile. Documents such as Resume, Certificate, ID cards etc will be available online in a click. No more hard copy searching and photocopying is required.
  • HR information including start and termination dates as well as salary reviews, appraisal dates, probation end date, insurance plan and grading are also be kept.
  • Training History: To facilitate staff development by maintaining training records, and reporting on results. It helps HR department to identify skills and experience for position planning.
  • There are additional 15 user defined fields in employee master that user can define for their own use.
  • Utilized Microsoft Word template to create Employee Letter/Memo.
  • Predefined Word templates included: Appointment Letter, Employment Contract, Probationary Period Completed Letter, Reference Letter, Employee Memo, etc.
  • Training History and Promotion History is kept.

Payroll Administration

  • Monthly salary, daily, hourly wage, overtime, bonus, double pay, salary adjustment, allowances and deductions (regular or ad-hoc) are easily defined.
  • Calculate Holiday Pay, Annual Leave Pay, Sickness Allowance, Maternity Leave Pay using 12-month average wages automatically.
  • Import OT Pay, Bonus, Commission, etc from Excel.
  • Payroll can be made by auto-pay or by cheque.
  • Auto compute for no pay leave deduction.
  • Automatic pro-rated incomplete month payments.
  • Pay item can defined as taxable and non-taxable items; MPF contributable or not.
  • Print pay slip and payroll cheque.
  • Pay slip can be distributed by email automatically (with password protection).
  • Generate bank auto-pay electronic output file (already support HSBC, Citi-Bank and DBS)
  • Generate accounting interface output file
  • Integrated to ERPro General Ledger Module with post by summary or post by detail option.
  • Provide Below Minimum Wage Report

Provident Fund Handling

  • MPF and ORSO are calculated automatically
  • Auto detection and compute MPF cap/ceiling
  • MPF Mandatory & Voluntary contributions by employer & employee, and MPF remittance statements are fully handled.
  • HRPro automatically calculates the MPF contributions according to MPF Ordinance and regulations.
  • Auto Handle Employer 60 days retention for first contribution
  • Generate MPF/ORSO Interface file to AIA, HSBC, Manulife, etc.

Taxation Management

  • Annual tax filing with Inland Revenue Department (IRD)
  • Reports submitted to the Inland Revenue Department such as remuneration and pension, commence to be employed and cease to be employed are prepared by the system. This cuts down on user time spent in preparation of these documents.
  • Tax returns such as IR 56B diskette and IR form IR56E, IR56F and IR56G can be system generated.

Leave Management

  • Maintaining leave for all employees
  • Annual leave, sick leave, compensation leave, no pay leave and public/company holidays, etc, are user definable with full control on leave entitlement, leave taken and adjustment.
  • Annual Leave Entitlement supports by Anniversary Year or Calendar Year.
  • Annual Leave Entitlement supports In Advance or Complete Years of Service.
  • Annual Leave Balance is automatically calculated.
  • No pay leave deduction can be automatically calculated with customized formula.
  • Employee Leave Status can be distributed by email automatically.
  • Leave Application by Group allows to create Leave Applications for all or group of employees
  • Leave Summary and Details report are provided.

Attendance Management

  • Supports capturing of attendance records by individual staff in the organization using electronic time clock including Finger Scan, Smart Card, Proximity, Bar-code Strip, Magnetic Strip or Computer Data Input.
  • Attendance records taken can be used for overtime calculation as well.
  • Define Shift Code, Roster Table
  • Import Roster Table from Excel.
  • Integrated with Leave Management Module and Payroll Administration Module

Employee Portal

Employee Portal makes it easy for your employees to access to a centralized corporate communication platform. 

The Employee Portal delivers the information, tools, and services that employees need to manage their personal information, leave management and serve self-service needs.

Employee Portal offers your employees these components from a Web-based interface:
  • Make announcements of important HR information using full featured Notice Board.
  • Stored important HR documents in Company Library to share with all employees.
  • Use Phone List to look up the name, phone and email of any other employees.
  • Apply leave wherever there’s Internet/Intranet access.
  • Approvers can approve or reject leave requested from anywhere via the web, thus saving time and increasing efficiency.
  • Employees can get up-to-date information of leave status (including approval status and annual leave balance, leave taken etc) as well as their Leave History without contacting Human Resource Department.
  • Approvers can get up-to-date information of leave balance and leave history of their subordinates.
  • Email notification of leave application & approval/rejection to subordinates & Approvers.
  • A user friendly view in Leave Calendar to view the Leave Status and coming events of the employee and all subordinates.
  • Employees can view their own Attendance Records.
  • Update Personal Particulars - Change home address, phone number, mobile number, spouse information and emergency contact thus increasing accuracy.
  • Review their own past Salary History without contacting Human Resource Department thus lessens administrative work.

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